The social media policy database that I created in 2009 recently grew beyond 200 policies — with 150 submissions from people around the world.

I’d like to thank everyone who has made this project a success, by sharing their policies and feedback during the past three years.

I began the database by scouring the web to find around 50 policies in 2009, and nearly all of the subsequent 150 policies came from people submitting suggestions, all over the world.

Some of my observations and lessons about social media policies will be included in my upcoming book about enabling employees in social media at large organizations, co-authored with Susan Emerick of IBM, which will be released later this year.

I am grateful to the community for this chance to facilitate and curate.

Thank you.

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Chris Boudreaux leads social media strategy and measurement efforts for large B2C and B2B brands. Follow Chris on Twitter, or email Chris to continue the conversation.

Employers should not require employees or job candidates to surrender login credentials for their personal social media, for the following reasons:

1. You may encounter information which tells you that the person is in a protected group, and expose your company to a discrimination claim.
2. You may create the impression that you are a distrustful and disrespectful employer, thereby damaging your corporate reputation.
3. How would your IT Security team feel to know that your employees surrender their passwords when asked?
4. You risk creating an environment wherein your people feel empowered to violate employee privacy.

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Chris Boudreaux leads social media strategy and measurement efforts for large B2C and B2B brands. Follow Chris on Twitter, or email Chris to continue the conversation.

As the FTC increases its enforcement of its Guides, social media policies are getting a lot of attention, marketing attention from law firms, and blogs that offer bad or incomplete advice. Here are a couple of mistakes I’ve seen in recent blogs about social media policies:

Stating “This is my personal blog. All views expressed here are solely mine and not those of my current or past employers.” — which is stating that the opinions you express are your own — is the opposite of disclosure. An example of disclosure would be writing an opinion about a magazine’s publisher, and then disclosing to readers that you get paid to write for the magazine.

The FTC requires that brands and their agencies maintain and train their people on social media policies that ensure compliance with FTC guides. As a brand, your policy responsibilities extend to your agencies, so make sure they are meeting their obligations.

In fact, the FTC recently published guidance a framework for brands to ensure they are doing the right things, which I describe in this post.

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Chris Boudreaux leads social media strategy and measurement efforts for large B2C and B2B brands. Follow Chris on Twitter, or email Chris to continue the conversation.

The FTC recently clarified brand responsibilities for social media policies, in the form of Three Ms, as follows:

1. Mandate a policy that’s in compliance
2. Make sure people you work with (or on your behalf) know what is in compliance
3. Monitor for compliance (reasonable systems must be in place). The FTC does not seem to accept affiliate agreements alone as evidence that companies are policing their affiliates.

When the FTC says Monitor, they mean that you should audit and spot check your processes. They are not suggesting that you use a social media monitoring tool to track every mention of your brand or campaigns.

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Chris Boudreaux leads social media strategy and measurement efforts for large B2C and B2B brands. Follow Chris on Twitter, or email Chris to continue the conversation.

On Jan. 19, the Word of Mouth Marketing Association (WOMMA) released the WOMMA Guidance on Privacy, a set of self-regulated privacy guidelines that focus on social media and the use of consumer Personally Identifiable Information (PII).

Referring to recent FTC settlements against Google and Facebook, WOMMA applauded recent FTC efforts to raise the issue of privacy, and for making transparency a key point.

Along with some major brands and agencies, WOMMA and its board of directors agreed upon core principles for protecting privacy across all marketing and communications channels. WOMMA’s Guidance on Privacy are aspirational core principles to follow, and are not mandated or required guidelines for the industry.

WOMMA stated on their blog, that, while privacy is a multi-faceted issue, WOMMA believes that transparency and choice are at the heart of establishing and sustaining the meaningful connection between brands and consumers.

Excerpts from WOMMA’s Perspective on Privacy:

• Brands should be open and honest about PII that they are collecting, using and sharing from consumers.
• Brands should use PII collected from or about consumers for the purposes that they have clearly communicated.
• Brands should collect PII that is relevant and necessary to accomplish the specified purposes.
• Brands should not retain PII for longer than necessary to fulfill the specified purposes or to otherwise meet legal requirements.
• Brands should employ relevant and reasonable measures to protect PII.
• Brands should be accountable for complying with these principles, by providing consumers with a readily accessible means to express concerns or complaints.

“In the relationship between the advertiser and customer, sensitive information can be transmitted, whether financial or personal,” said Anthony DiResta, Partner at Winston & Strawn and WOMMA General Counsel. “It is the sensitivity of that information that creates concerns about privacy, and WOMMA believes that transparency and choice are at the heart of establishing and sustaining the meaningful connection between companies and their customers.”

“Privacy is becoming an increasingly important topic for both brands and consumers,” said Paul M. Rand, President/CEO of Zocalo Group and WOMMA Immediate Past President. “The principles set forth in WOMMA’s Guidance are meant to educate our members and the industry as a whole on key privacy issues, and we look forward to continuing the discussion.”

In disclosure, I serve on the WOMMA Member Ethics Advisory Panel.

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Chris Boudreaux leads social media strategy and measurement efforts for large B2C and B2B brands. Follow Chris on Twitter, or email Chris to continue the conversation.